8.8 Typical Plan Set Requirements

Revised on 02-27-2025

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PURPOSE

The purpose of this procedure is to provide guidelines for the development of uniform construction plans (project plans).

REFERENCES

  • Standard Specifications for Public Works Construction (Green Book) – Latest Edition

  • American Public Works Association – Standard Plans for Public Works Construction

RESPONSIBILITIES

  • Project Manager (PM): The PM is responsible, normally through the efforts of the Project Engineer, for the completion of the design documents within the schedule and to the satisfaction of the client. The PM is also responsible for insuring that quality assurance/quality control (QA/QC) procedures are followed and that the project remains within the approved budget and is consistent with the concept presented in the Pre-Design Report.

  • Project Engineer (PE): The PE will be responsible for the preparation, coordination, updating, and revision of the design and construction documents. The PE is required to follow the procedures outlined in this Chapter to protect public health, safety, welfare, and to ensure successful completion of the project. These procedures facilitate the production of accurate, consistent, complete, and understandable final plans and specifications, to be used to initiate and complete the construction of a project. The PE is responsible for coordinating the design documents with all of the design disciplines that have contributed to the project.

PROCEDURE

This procedure is divided into three sections. The first is the General Plan Format which describes plan format information, including sheet size, title block layout, and order of disciplines in plan sets. The second is the Division of Drawings which identifies information to be included for each discipline. The third is the General Guidelines which are applicable to all plans, including legibility, coordination, standard details, arrangement, and dimensioning.

General Plan Format

The construction plans, together with the Project Specifications, shall provide a clear and complete description of the work, so that no further elaboration or interpretation is necessary for the proper submission of bids and the orderly and expeditious construction of the project. The Construction Plans shall be prepared on AutoCAD and should be 24 inches by 36 inches trimmed sheet size, unless a larger size is authorized by the Program Manager.

  • Consultant Information: If used, Consultant’s and Subconsultant’s names, signatures, California State Registration Numbers, addresses and dates of submission should be indicated on each of the related drawings. When the drawings are approved by the City Engineer, the Consultant is responsible for indicating on each drawing the date of completion.

  • Title Block: The Title Block sheet shall conform to the Bureau of Engineering (BOE) standard Title Block sheet. The Consultant Engineer or Architect’s name, signature, address, and State Registration Number shall be indicated in the box designed on a sample title block sheet furnished to the Consultant. The Consultant shall submit a sample printed proof of the title block for approval before formatting final sheets. The title block sheet or cover sheet should include a “Sheet Index” and should be prefaced with upper case letter “T”.

  • Discipline Designations:

    • Reference Drawings – (prefaced with “R”; Survey Drawings prefaced with “SV”)

    • Civil - (prefaced with “C”)

    • Architectural - (prefaced with “A”)

    • Structural - (prefaced with “S”)

    • Mechanical - (prefaced with “M”)

    • Electrical - (prefaced with “E”)

    • Instrumentation and Control – (prefaced with “I”)

    • Process and Instrumentation Diagrams – (prefaced with “PI”)

    • Plumbing - (prefaced with “P”)

    • Fire Protection - (prefaced with “FP”)

    • Landscaping - (prefaced with “L”)

    • Fixture, Equipment, or other special drawings - (prefaced with an appropriate uppercase letter not used for other drawings)

    • Bureau of Street Lighting Improvement Plans - (numbered by the Bureau of Street Lighting)

    • Elevator - (prefaced with “ELV”)

    • Furniture/Furnishing - (prefaced with “FF”)

    • Food Service - (prefaced with “FS”)

    • Signage/graphics - (prefaced with “SG”)

Division of Drawings

Depending on the Division within the City, either the first sheet supplies the necessary information or the cover sheet and the subsequent reference sheets provide the necessary information on the project.

  • First Sheet/Cover Sheet: The general information, Title Block sheet should include the project team, a schedule of drawings, detail referencing system, vicinity map, location map, index to sheets, general notes, material symbols, abbreviation list, Signature Block, Survey, and existing map references.

  • Reference Plans:

    • Survey Sheets

    • Reference Sheets (as-builts for existing facilities, standard notes, standard sections, standard details)

    • Process description and flow diagram(s)

    • Geotechnical or other references

    • Area classification drawings delineating special hazard areas (e.g., explosion-proof electrical equipment)

    • Special site clearance and demolition drawings (demolition areas can also be shown in special shading or crosshatch within the discipline drawings)

    • Notes

Note: Reference plans can be located at the front of the plan set and/or at the front of the relevant discipline sections

  • Civil Engineering Plans – General:

    • Site Demolition Plans

    • Grading Plans

    • Sub-surface Drainage Systems

    • Yard Walls, Recycling/Storage Facility

    • Areas of Compacted Backfill

    • Areas of Cut

    • Indicate Soil Test Holes by quantity and location

    • Legal Description

    • Location of existing improvements (hydrants, newspaper stands, public telephones, utility services, etc.) to remain or to be demolished

    • Sidewalk, curb and gutter, driveway, alley, ramps, etc.

Note: Thickness of concrete, asphalt pavement, reinforcement, sub-base and sub-grade, and joint location shall be specified). Verify all improvements and elevations outside all exterior wall door openings for handicap accessibility.

  • Street Design Plans:

    • Cross sections are usually shown after the First Sheet depicting right-of-way, centerline, proposed roadway dimensions and structural pavement sections (including materials).

    • Plan layout (profile views are optional) depicts Right-of-way, centerline, existing improvements (curb, driveways, catch basins and inlets, etc.), surveyed culture (i.e., trees, storm drain and sewer manholes, walls and fences, building footprints, and utilities)

    • Plan layout depicts proposed centerline (if modified), curb, driveways, catch basins and curb ramps, elevations, ties (dimensions), curve data tables and design details

Note: All existing data is shown with dashed lines and proposed data is shown with solid lines.

  • Storm Drain and Sewer Plans:

    • Plan and profile layouts depict the following in accordance with standards established in each respective design manual and the drafting standards in Standard Plans

    • Right-of-way, centerline, existing improvements (curb, driveways, catch basins, and inlets etc.), surface culture (for example trees, storm drain and sewer manholes, walls and fences, building footprints, and utilities), and substructures

    • Proposed and existing storm drain or sewer pipe and maintenance hole structures

    • Elevations, grades, ties (dimensions), curve data tables, details, material, sizes, etc.

Note: All existing data is shown with dashed lines and proposed data is shown with solid lines; other disciplines such as street lighting, traffic signal, structural, and architectural will provide their own technical drawings as required by the project.

  • Architectural Plans:

    • Plot plan - indicate all improvements and locate by dimensions (Indicate limits of contract work and Contractor’s work area.)

      • Phasing requirements (if any)

      • Parking plan and details

      • Location of construction sign and text details

      • Location of flagpoles, bike racks, etc.

    • Architectural Demolition Plans and salvaged materials

    • Floor Plans and Furniture Plans:

      • Furniture plans must be shown with dimensions. Many electrical outlets will be based on information shown on Furniture Plans.

    • Reflected Ceiling Plans (with all interior soffit/ceiling elevations, access panels, light fixtures, grills, and diffusers etc.)

    • Exterior Elevations (including all joint locations and finishes)

    • Building Sections and Details

    • Roof Plans and Details (indicate roof elevations, area of cricket, and direction of drainage flow)

    • Finish Schedules - Interior and Exterior, including color/paint schedule

    • Interior Elevations - including all switches, outlets, and clock locations, furniture, etc.

    • Door Schedules and Types

    • Window Schedules and Types

    • Door, Door Frame, Door Sill, and Jamb Details

    • Window, Window Frame, Window Sill, Jamb Details, and glazing details

    • Casework Details (including key, handle, edge band, casework backing and support)

    • Interior and exterior signage schedules and types, plaques

    • Exterior Details including fencing, trash enclosure

    • Wall types, sizes, and nailing details; for metal stud wall systems, top track connections, drywall height, and nailing requirements shall be specified

    • Ceiling types, supports, and details

    • Flashing details and thickness

    • Floor Finish details

    • Elevator: Interior and hoist way details, all push-button, Braille and
      signage, pit, etc.

    • Room Numbering: Rooms shall be numbered and labeled with names for reference purposes and indicated on all architectural, mechanical, and electrical drawings.

    • Miscellaneous Details

  • Structural Plans:

    • Structural General Notes

    • Structural Demolition Plans

    • Footing Plans, Schedules and Details, location of stepped footings and location of temporary bracing for walls/footings

    • Floor Framing Plans and Details (Indicate design loading on plans, span of metal decking or wood members, direction of rebar for concrete slab and over the under floor ducts, etc.)

    • Framing Plans and Details for each level of clearstory, mezzanine, upper, and lower level where specified

    • Roof Framing Plans and Details (span of metal decking or wood members, direction of rebar for concrete slab, etc.)

    • Nailing schedules

    • Column Schedules and Details

    • Beam Schedules and Details

    • Structural/Bearing Walls Elevations - (where required)

    • Building Sections

    • Wall Sections

    • Slab Section (with thickness of slab and sub-base, rebar direction, waterproofing membrane, etc.)

    • Structural Details

    • Flagpoles, light poles, hose towers, etc.

    • Elevator pits, machinery support details (including mechanical anchoring and rail supports)

    • Masonry, terra cotta, and marble details

    • Stair details

    • Miscellaneous Details

  • Mechanical Plans:

    • Symbols, abbreviations, standard details, equipment schedules, etc.

    • Demolition Plans

    • Floor Plans - Double line duct layout, mechanical equipment, diffusers, smoke/fire dampers, thermostats; duct smoke detector, ceiling access panels: Indicate weight of equipment, all supply and return piping, etc.

    • Floor Plan Details – Use appropriate scale to indicate equipment locations, required side clearances, and coordinate with architectural, structural, and electrical features.

    • Roof Plan – Indicate vents, air intakes, mechanical equipment; weight of equipment, etc.

    • Sections - through mechanical equipment rooms, etc.

    • Details (including equipment support, duct supports, duct roof supports, duct design pressures and duct thicknesses, insulation, etc.), condensation piping and support, wiring and control diagrams

    • Miscellaneous

  • Electrical Plans:

    • General - (First Sheet or Sheets):

      • Symbols and abbreviations

      • General notes - Include names and phone numbers of power and telephone utility personnel who must be contacted for construction.

      • Single line diagrams of services and feeders only, indicating ratings and computed loads of each device and run; available short circuit and equal interrupting capacity for each breaker, feeder length, voltage drops, and conduit and wire size; and connected loads in amperes of each feeder. Separate feeder schedules may be used for large projects.

    • Demolition Plan - Indicate all equipment, conduit, support, etc. to be removed or to remain. Define the scope and responsibility on the plans.

    • Plot Plan:

      • Services, feeders, and their distribution center:

        • Branch circuits exterior to the building and their loads (Including Yard and Parking lot lighting, irrigation controller, fire sprinkler tamper, and flow switch, if located outside building, gate controller, etc.)

        • Underground obstacles which affect routing of conduits

        • Grounding details

      • Floor and Roof Plans - Lighting Layout - Reflected ceiling plans shall be used for layout to verify other site conditions including control valves, mechanical grille or diffuser, access panel, etc.:

        • Fixture designations

        • Fixture patterns

        • Controls

        • Branch circuits

        • Light fixture seismic bracing support

      • Floor and Roof Plans - Power Layout and Mounting Elevations:

        • Power equipment

        • Receptacles

        • Controls, control modules, thermostats, switches, interlink

        • Branch circuits

      • Floor and Roof Plans - Communication Layout and Mounting Elevation

      • Details:

        • Switch gear and motor control center elevations, concrete pads

        • Mounting details for fixtures and other equipment in historic structure, structural decking or member

        • Mounting location and details for controls, receptacles, fixtures and other equipment in furniture/counter, wood partition, etc.

        • Life Safety/Fire Alarm systems

        • Remote central monitoring for life safety fire alarm system

        • Miscellaneous details

      • Schedules:

        • Panel schedules with separate column for location of each circuit

        • Fixture schedules - Description of each fixture (do not refer to manufacturers name or model number, as this will be covered in the specification.)

        • Emergency Equipment (emergency generator, transfer switch, etc.) Schedules

        • Life Safety Fire Alarm Equipment schedules

        • Security System Equipment schedules

      • Floor and Roof Plans - Life Safety/Fire Alarm System (see list for Design Development Plans)

  • Process/Instrumentation and Control Plans:

    • Process and instrumentation standard notes and references

    • Process and instrumentation diagrams

    • Plan views and sections necessary to locate instrumentation and layout process control equipment

    • Typically developed from the civil, mechanical, and/or electrical plans

  • Plumbing Plans:

    • Symbols, fixture heights, standard details, abbreviations, general notes, etc.

    • Plot Plan - Indicate:

      • Sewer

      • Water service, meter and major vault connection

      • Fire Sprinkler service and drain locations, irrigation water service

      • Gas Service, meter

      • Storm Drain

      • Area drains

      • Clarifiers

      • Septic tanks and other underground tanks

      • Vaults, Sump Pump

      • Miscellaneous

    • Demolition Plans

    • Roof Plans - Roof Drainage, Vents, Piping Layouts, etc.

    • Floor Plans - plumbing layout

    • Floor Plans Detail - ¼” = 1’-0” scale

    • Riser Diagrams - (isometric views)

    • Details, such as vault/clarifiers wall thickness, control, and wiring diagram, etc.

    • Miscellaneous

  • Fire Protection Plans:

    • List symbols, abbreviations, etc. General Notes and Utility contacts. Equipment and fixture schedule.

    • Plot Plan - Indicate the following:

      • Water Services - meter size, vault size

      • Piping – size

      • Water loads – GPM

      • Point of connection (include elevation)

      • Riser Diagram, including detector check valve, flow meter, tamper switch and drain location

      • Other systems including jockey pumps, pre-action systems, etc.

    • Demolition Plans - for renovation projects, indicate all equipment, conduit, supports, etc. to be removed or to remain. Define the scope and responsibility on the plans

    • Floor Plan - Indicate the following:

      • Fire sprinkler risers, valves (control, drain, pressure reducing, pump, test header valves, etc.), fire pumps and controllers, floor drains and pipe routing

      • Areas to be sprinkled and spacing of heads - Reflected Ceiling Plan shall be used for the layout to show other site conditions, including light fixtures, access panels, etc.

      • Areas to be provided with pre-action valves or other systems.

    • Roof Plans - Indicate the following:

      • Fire sprinkler riser, valves, floor drain, pipe routing.

      • Areas to be sprinkled or provided with pre-action valves or other systems.

      • Fire booster pump or jockey pump.

    • Details - Indicate the following:

      • All controllers, panels, transformers, switches, power transfer features and control diagrams.

      • All sleeves, hangers and supports. Coring locations and special requirement for penetrations through structural walls, steel and wood beams and supports.

      • Special sprinkler heads (including sidewall) mounting details in marble wall panels, historical/fabric or ceiling, etc.

  • Landscape Plans:

    • Site Plan - Include names and phone numbers of power and utility personnel who must be contacted for construction and the names of the City Landscape Architect Liaison who will inspect all planting materials at nursery prior to delivery:

      • Limits of Contract

      • Landscape Planting Plan and Schedule of Materials: Trees, Shrubbery, Ground Cover, Soil Preparation, etc.

      • Grading - (if not indicated in civil engineering or architectural drawings) depth of excavation and backfill, type of backfill(existing soil or imported soil)

      • Schedule of plants, etc.

      • Equipment piping, pipe sleeves, sprinkler head schedules (all cover depths shall be indicated in schedule)

      • Demolition Plan (if landscaping demolition work is not included in Civil Engineering Drawings)

    • Irrigation Plan

    • Details - Paving, curbs, tree staking, controller (and electrical switch outlets) and standard details, etc.

    • Details - Planter (and drainage details), rain sensing/collecting device

  • Fixtures, Equipment or Other Special Plans: (including Elevator, Window Washing Equipment, etc.):

    • Floor Plans or Mechanical Room Layout - locate equipment or fixtures

    • Schedules - Describe:

      • Name

      • Weight

      • Dimensions

      • Finish

      • Design Load: Electrical Hook-up, Plumbing Hook-up, and Mechanical Hook-up Requirements

    • Detail - Interior and exterior elevations and details

    • Detail - Shaft wall, structural support (support beam, guide rail, etc.)

    • Detail - Control or wiring diagrams, operating procedures

  • Other Drawings:

    • Supplemental Drawings - During the period of advertisement of construction bids, any supplemental drawings shall replace appropriately numbered sheet or sheets in their entirety, including supplemental information. Therefore, the same sheet number or numbers shall be assigned to the drawings.

General Guides - Applicable to all Plans

  • Legibility:

    • Congestion of details, line work, and unnecessary notes shall be avoided

    • Notes on drawings shall be concise

    • Line value shall be adequate to provide proper contrast and legible
      reproduction

    • All lettering shall be vertical upper case

    • Divided sheets shall be used for details with lines to provide spaces
      for definition of details, preferably at an equal module of the sheet
      per BOE standard

    • Scale of drawings must be adequate to clearly indicate all necessary
      information

    • Dimension lines shall terminate with well-defined dots

    • Arrowheads shall be used with lines, which direct notes to items on
      drawings

    • Use coordinate system for numbering columns

  • Coordination/Standard Details:

    • Utilize standard backgrounds to the maximum extent practicable to reduce duplication among the lead and support disciplines

    • Coordinate all drawings with each other and with the specifications

    • All plans shall indicate north compass point towards top or to the left of the sheet unless approved otherwise

    • Drawings shall be prepared with the work of each trade grouped together

    • All drawings shall use the standard BOE detail reference system. All details must be shown with detail number, sheet number where section or detail is drawn, and sheet number where section or detail reference originated

    • All plot and floor plans shall be provided with Building Gridline for reference. All floor plans shall contain matching building gridlines in all four sides of the building or structures. All enlarged, sectional, elevation details shall contain building gridlines for reference

    • Reflected ceiling plans shall accurately indicate all features to scale, including:

      • Finish elevations and all soffit locations must be indicated

      • Light fixtures

      • Mechanical Diffusers

      • Sprinkler heads

      • Ceiling materials

      • Structural projections

      • Access door, panel and other openings

      • Speakers, CCTV, Life Safety/Fire Alarm System or other communication, and security items

      • Ceiling mounted items (accordion door track, projection screen, signage, etc.)

      • Other items affecting correlation

      • Seismic and/or separation joints occurring in ceilings

  • Arrangement:

    • Related information shall be indicated on the same sheet

    • Arrange details on sheets so that related details, such as window or door details (head, jamb, and sill) align with each other

    • Detail reference number shall read from top to bottom and from left to right. (Do not indicate detail reference numbers in a random pattern)

    • Dimensioning:

      • To face of concrete or masonry (note “rough opening”)

      • To center line of metal or wood stud partitions

      • To finish material on details at a scale of 3” = 1’- 0” or larger

  • Repetition:

    • To the extent possible, information should appear in only one place on the drawings. This reduces the possibility of having conflicting information presented in the contract documents.

RELATED PROCEDURES

LINKS / ATTACHMENTS

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