PURPOSE
Jobsite interference may involve physical obstructions to the Work, as well as, City or privately owned facilities and utilities (such as pipelines; overhead wires; poles; and structure components such as walls, footings, slabs, and fences) which may encroach upon the Work. Jobsite interference frequently results in claims by the Contractor for additional compensation. In most cases, the Construction Inspector’s Daily Job Report or Project General Log is the only record of the conditions and circumstances that documents the facts regarding the claim. Therefore, it is necessary that the Lead Inspector (LI) keep complete, detailed documentation including photographs, if necessary, of the interference and documents the duration of any delay or extra work associated with the interference. The purpose of this procedure is to establish guidelines for handling jobsite interference.
REFERENCES
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RESPONSIBILITIES
Lead Inspector (LI): The LI is responsible for notifying the Construction Manager (CM) and the Principal Inspector (PI) when an interference or any obstruction is encountered. The LI will begin documenting the condition of the interference on the Interference Report Form and shall continue to document the essential information until instructions are received which resolve the interference.
Construction Manager (CM): The CM is responsible for identifying whether the interference is the Contractor’s or the City’s responsibility. The CM shall notify the LI when the CM has determined that the interference encountered is the Contractor’s sole responsibility to remedy and the Contractor shall proceed with the remedial work. The CM will identify the specified work to be performed and the LI shall document the work performed.
PROCEDURE
Upon encountering any surface, subsurface, or overhead condition which interferes with the Contractor’s ability to perform the Work as required by the plans and specifications, or which does not permit the scheduled progress of the Work, the LI shall immediately notify the PI and the CM, and begin documenting the interference.
The LI shall immediately begin to document the conditions on the Interference Report (Attachment 17.8-1). The LI shall continue to document all aspects of the interference and work delay until instructions are received which resolve the conditions. The Interference Report Form shall be prepared in duplicate: one to be forwarded to the Bureau of Contract Administration (BCA) main office and one to be retained at the jobsite.
If the LI discovers any condition prior to the beginning of construction, such as during the pre-construction (preview) inspection or at the job start meeting, the LI shall comply with the instructions described in Procedure No. 1 of this Section. If such interference remains unresolved at the time construction starts, it shall be reported on a new form in accordance with Procedure No. 2 described above.
In some instances, the CM will negotiate with the Contractor for work on behalf of the Owner when an undocumented utility or private facility is involved; or the CM may determine that the interference is the Contractor’s sole responsibility (for example, when the interference is shown on the plans). When the Contractor disagrees and does the necessary remedial work under protest, the CM shall notify the LI that certain specified work is required. The LI shall keep records for this work in the same manner required by the Board of Public Works Policy for Time & Materials (T&M) work.
RELATED PROCEDURES
LINKS / ATTACHMENTS
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