Chapter 1 - Overview of Project Delivery
- 1.1 Introduction
- 1.2 Phases of a Project
- 1.3 Project Delivery Flowchart
- 1.4 Program Master Schedules
- 1.5 Program Oversight Committee
- 1.6 Community and Neighborhood Council Involvement
- 1.7 Client Satisfaction
Chapter 2 - Project Delivery Methods
- 2.1 Introduction
- 2.2 Design/Bid/Build
- 2.3 Design/Build
- 2.4 Construction by City Forces
Chapter 3 - Initiating a Project
- 3.1 An Overview of Project Initiation
- 3.2 Opening a Work Order
- 3.3 Obtaining Funding
- 3.4 Defining Scope
- 3.5 Selecting the Project Team
- 3.6 Establishing a Memorandum of Understanding (MOU)
- 3.7 Project Estimating
Chapter 4 - Change Control
- 4.1 Control and Variance Analysis
- 4.2 Risk Assessment and Risk Management
- 4.3 Managing Scope Creep
Chapter 5 - Reporting Progress
- 5.1 Uniform Project Reporting System
- 5.2 Progress Reports
- 5.3 Progress Meetings
- 5.4 Public Information
- 5.5 Use of City and BOE Websites
Chapter 6 - Using Consultants
- 6.1 When to Use a Consultant
- 6.2 Pre-Qualified On-Call or Project Specific Contract - Which to Use?
- 6.3 Cost-Reimbursement or Lump Sum Contract - Which to Use?
- 6.4 Procurement Process
- 6.5 Contract Negotiations
- 6.6 Standard Contract Requirements
- 6.7 Contract Execution
- 6.8 Managing Consultant Performance
- 6.9 Paying for the Work - WBS and MBE/WBE and BIP Utilization
- 6.10 Amending the Contract
- 6.11 Consultant Performance Evaluations
- 6.12 Closing the Contract
- 6.13 Using the Pre-Qualified On-Call Consultants Lists
Chapter 7 - Pre-Design
- 7.1 Formulation Phase and Analysis of Alternatives
- 7.2 Identifying Property Needs
- 7.3 Identifying Geotechnical Restraints
- 7.4 Preliminary Environmental Review
- 7.5 Preparing the Pre-Design Report
- 7.6 Approval of the Pre-Design Report
Chapter 8 - Design Phase
- 8.1 Plan Development Process
- 8.1.1 Design Development for Public Buildings
- 8.1.2 Design Development for Recreational Facilities
- 8.1.3 Design Development for Street and Bridge Projects
- 8.1.4 Design Development for Sewer and Storm Drain Projects
- 8.1.5 Design Development for Air/Water Quality and Wastewater Treatment Projects
- 8.2 Technical Specifications
- 8.3 Site Surveying
- 8.4 Geotechnical Report
- 8.5 Utility Coordination
- 8.6 Property Acquisition and Right of Entry
- 8.7 Outsourced Design Services
- 8.8 Typical Plan Set Requirements
- 8.9 CADD Standards
- 8.10 Traffic Planning
- 8.11 Bidding Approaches
Chapter 9 - QA/QC During Design
- 9.1 Introduction and Definitions
- 9.2 Developing the QA/QC Plan
- 9.3 Design Reviews
- 9.4 Construction Review
- 9.5 Operability and Maintainability Review
Chapter 10 - Project Specifications and Bid Proposal
- 10.1 Master Specifications Concept
- 10.2 Bid Proposal
- 10.3 General Conditions
- 10.4 General Requirements
- 10.5 Technical Specifications
- 10.6 The Greenbook
Chapter 11 - Permits and Approvals
- 11.1 Introduction
- 11.2 Environmental Clearance
- 11.3 Plan Check Review and Permits from City Agencies
- 11.4 Cultural Affairs Approval
- 11.5 “1% for Arts” Program
- 11.6 Regulatory Agency Approvals
- 11.7 Approval to Advertise from Granting Agencies
Chapter 12 - Preparing the Bid Package
- 12.1 Obtaining the Required Signatures
- 12.2 Reviewing the Bid Documents
- 12.3 Assembling the Bid Package
Chapter 13 - Advertising a Project for Bids
- 13.1 Obtaining Board Approval to Advertise for Bids
- 13.2 Advertising for Bids
- 13.3 Bid Package Distribution and Control
- 13.4 Pre-Bid Meeting and Job Walk
- 13.5 Responding to Inquiries and Issuing Addend
Chapter 14 - Awarding the Construction Contract
- 14.1 Receipt and Opening of Bids
- 14.2 Evaluating Bids
- 14.3 Contract Compliance Review
- 14.4 Award by the Board of Public Works
- 14.5 Processing Bonds and Insurance
- 14.6 Escrow of Bid Documents
- 14.7 Issuing the Notice to Proceed
Chapter 15 - The Bureau's Approach to Construction Management
- 15.1 Construction Management Team
- 15.2 Partnering
Chapter 16 - Construction Management Procedures
- 16.1 Shop Drawings
- 16.2 Request for Information
- 16.3 Plan Clarification
- 16.4 Substitution and “Or Equal” Proposals
- 16.5 Construction Document Control
- 16.6 Meetings
- 16.7 Meeting Minutes
Chapter 17 - Inspection Procedures
- 17.1 General
- 17.2 Pre-Construction Inspections
- 17.3 Inspection Staffing
- 17.4 Inspection Documentation
- 17.5 Inspection Reports
- 17.6 Notices of Non-Compliance and Work Stoppage
- 17.7 Job Memorandum
- 17.8 Jobsite Interference
- 17.9 Construction Photographs
- 17.10 Shop Inspections
- 17.11 Inspection by the Department of Building and Safety
- 17.12 Materials Testing
- 17.13 Construction Surveying
- 17.14 Jobsite Safety
- 17.15 Subcontractors
Chapter 18 - Construction Schedule Control
- 18.1 Types of Schedules
- 18.2 Obtaining an Approved Schedule
- 18.3 Monthly Schedule Updates
- 18.4 Analyzing Delays/Granting Time Extensions
- 18.5 Assessing Liquidated Damage
Chapter 19 - Construction Cost Control
- 19.1 Purpose and Principles
- 19.2 Progress Payment Procedures
- 19.3 Retention and Withholding
Chapter 20 - Construction Change Orders
- 20.1 Introduction
- 20.2 Initiating Change Orders
- 20.3 Processing Preliminary Change Orders
- 20.4 Finalizing Change Orders
- 20.5 Allowance Orders
Chapter 21 - Avoiding and Mitigating Construction Disputes and Claims
- 21.1 Request for Equitable Adjustment - Prevention
Chapter 22 - Construction Completion
- 22.1 Partial Final Inspection and Partial Acceptance
- 22.2 Sign-Off by the Department of Building and Safety
- 22.3 Final Inspection by BCA
Chapter 23 - Emergency & Specialty Construction Contracts
- 23.1 Emergency Contracts
- 23.2 Pre-Authorized Emergency Contracts
- 23.3 Specialty Construction Contracts
Chapter 24 - Facility Startup
- 24.1 Overview of Facility Startup
- 24.2 Equipment Installation and Testing
- 24.3 Equipment & Facility Performance Testing
- 24.4 Operations and Maintenance (O&M) Manuals
- 24.5 Operations and Maintenance Training
- 24.6 Warranties & Guaranties
- 24.7 Spare Parts
Chapter 25 - Project Closeout
- 25.1 Closeout Flowcharts & Checklists
- 25.2 Record Drawings & As-Built Plans
- 25.3 Final Retention Release
- 25.4 Monumentation Survey
- 25.5 Project Performance Report
- 25.6 Contractor Performance Evaluation Report
- 25.7 Acceptance Board Report
- 25.8 Closing the Work Order

10.3 General Conditions

Revised on 02-26-2025

PURPOSE

The purpose of the General Conditions (GCs) is to define the overall framework by which the construction contract will be administered.

REFERENCES

N/A

RESPONSIBILITIES

Project Manager (PM), Project Engineer (PE), and Construction Manager (CM): The General Conditions are a fixed document. As such, the responsibilities of the PM, PE, and CM are limited to implementing the most current document. The PM, PE, and CM may submit any recommendations and proposed changes to the Engineer of Design.
City Attorney’s Office: The City Attorney’s Office is responsible for reviewing and approving any requested changes to the General Conditions.

PROCEDURE

The GCs are a mandatory element of the Master Specifications. They represent the manner in which the Bureau administers all construction projects. The GCs define the overall legal framework by which the construction contract will be administered.

Since the GCs affect the legal and contractual relationship of the parties, they were developed with the cooperation of the City Attorney’s Office. The Engineer of Design periodically forwards proposed changes and modifications for review to the City Attorney’s Office. Since this process often requires several months, proposed GC modifications are generally available only for future projects and not the project at hand.

The Master Specification GCs document posted at the BOE website supersedes all other versions of General Conditions. The Master Specification GCs are required to be used for all Bureau construction contracts. Any changes to any article in the GCs must have the prior approval of the City Attorney’s Office. All requests for change must be made to the Engineer of Design.

RELATED PROCEDURES

LINKS / ATTACHMENTS

Attachments

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