PURPOSE
The purpose of this Procedure is to document responsibilities for jobsite safety.
REFERENCES
Work Area Traffic Control Handbook (WATCH)
Contractor’s Injury and Illness Prevention Plan (IIPP)
RESPONSIBILITIES
Contractor: The Contractor is responsible for ensuring that all work performed by the contractor and subcontractor personnel is conducted in strict adherence to the Contractor's Injury and Illness Prevention Plan (IIPP) and for providing a safe work environment for the workers, City personnel, and the public.
Bureau of Contract Administration (BCA): BCA is responsible for ensuring that its personnel has completed the appropriate safety training to adequately deal with the inherent dangers of construction sites.
Lead Inspector (LI): The LI is responsible to verify that the Contractor has an Injury and Illness Prevention Plan (IIPP) for the specific project and to identify hazards and any failure of the Contractor to adhere to its IIPP and/or applicable safety regulations, and take appropriate action. The LI, or any other inspector, is authorized to suspend all work, or any portion of the project, if the Contractor fails to provide a safe work environment. The LI should issue a Notice of Non-Compliance for each instance of an unsafe condition. This will serve as a record of the Contractor's safety performance on the project.
Bureau of Engineering (BOE): BOE is responsible for ensuring that its personnel has completed the appropriate safety training to adequately deal with the inherent dangers of construction sites.
Construction Manager (CM): Where applicable, the CM shall make sure that an Owner’s Safety Representative attends the Pre-Bid and Pre-Construction meetings to make everyone aware of any unique hazards associated with the jobsite. During construction, if the CM observes a situation that he/she believes to be an imminent hazard, he/she shall either immediately notify the LI and/or take immediate appropriate action depending on the urgency of the situation. If the LI is not available, the CM has the authority to suspend the work.
PROCEDURE
The Contractor is legally responsible for maintaining a safe jobsite for its employees, subcontractors, City personnel and the public. The Contractor shall strictly adhere to the requirements of its IIPP and take all necessary action to ensure safety on the site. The LI, being the jobsite representative of the City, shall monitor the Contractor's safety program and ensure that the IIPP is strictly adhered to, that all hazards are immediately corrected, and that work is suspended in the event of imminent danger to the workers, City personnel, or the public.
Hazardous conditions which may exist on a jobsite are separated into three categories depending on their degree of danger: Imminent Hazard, Dangerous Condition and Minor or Non-serious Condition. Below is a description of each of these conditions followed by guidelines the LI should use when monitoring the Contractor's safety program:
Imminent Hazard: A condition that, if not corrected, would most likely result in an accident causing severe or permanently disabling injury or death.
Response: When an imminent hazard condition is known to exist and the Contractor either delays in correcting or permits repeated occurrences of a hazardous condition, the LI should immediately order the Contractor to suspend the affected work activities, remove all personnel from the area, and not permit work to resume on these activities until the condition has been corrected. The state or federal agency having jurisdiction over construction safety should be notified of the hazardous condition and of the action taken. In addition, a Notice of Non-Compliance shall be issued immediately after suspension of work and removal of personnel, followed by a letter to the Contractor’s insurance carrier and bonding company covering all the events leading up to the suspension of the work. The LI shall immediately, upon suspending work and removing personnel, contact the PI and BCA’s Division Manager with a full report of the actions taken.
Dangerous Condition: A condition that does not present an immediate danger to workers but if not corrected, could result in a disabling injury and possibly death, or could develop into an imminent hazard as described above.
Response: When a dangerous condition is known to exist, the LI shall issue a Notice of Non-Compliance and instruct the Contractor to immediately correct the dangerous condition. If the CM or LI is not certain of the remedial measures proposed or taken by the Contractor, then the services of a construction safety engineer should be requested. If the Contractor does not correct the dangerous condition, or if the condition is deteriorating into an "imminent hazard," the LI shall immediately suspend the affected work activities.
Minor or Non-Serious Condition: Conditions that could result in minor or less serious injuries or that are small in nature, but may still be classified as a health threat.
Response: When a minor or non-serious condition is known to exist, the LI should issue a Job Memorandum advising the Contractor of the conditions and the necessity of eliminating them.
The construction safety activities of the Contractor, subcontractors, and all other personnel on the project site should be documented in writing in the Daily Job Record by the LI. Any directions, information, or answers to questions regarding safety on the site must be documented in writing, either by issuance of a Job Memorandum or a Notice of Non-Compliance. It is important for the LI to realize that the duties only include the responsibility for seeing that the Contractor complies with the project safety requirements through the use of normal administrative procedures. The legal enforcement agency is the federal or state OSHA office. The LI should keep the name and telephone number of the local safety compliance officer and the Contractor’s insurance carrier handy. The use of these numbers in gaining compliance with safety regulations is often very effective.
RELATED PROCEDURES
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