17.5 Inspection Reports

Revised on 03-11-2025

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PURPOSE

Project records and inspection reports are a legal record of the activities that take place on a construction site in the order they happen. Keeping accurate and complete records and reports is an important function of the Inspector. The purpose of this procedure is to familiarize the Construction Manager (CM) and Project Manager (PM) with the Inspector’s record keeping methods.

REFERENCES

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RESPONSIBILITIES

  • Lead Inspector (LI): The LI ensures that each inspector assigned to the project completes daily records of the inspections made and of the jobsite activities.

  • Principal Inspector (PI): The PI is responsible for ensuring that complete and accurate records are being maintained, utilizing proper BCA procedures and guidelines.

PROCEDURE

Each Inspector working on the project shall complete the Construction Inspector’s Daily Job Report (Attachment 17.5-1) and/or the Project General Log (Attachment 17.5-2) for each day they are on the project. These reports are each a continuing report to adequately record each day’s progress and activities. The type of work, size, and complexity of the project determine which of the two inspection reports is most suitable for use on a particular project. The LI shall determine which form will be used on the project and all Inspectors shall use the same form.

When completing project documentation, the Inspector shall adhere to the following:

  1. Complete records the same day the work was performed.

  2. All documentation and/or job records shall be completed on approved BCA forms or forms approved by the PI for use on the project.

  3. All entries shall be legibly written in black or blue ink, or typed.

  4. All entries shall state activities and/or events as they occurred.

  5. Inspectors must not “editorialize” or place personal opinions in the official project records.

  6. Entries shall be as brief as possible, but include all pertinent information.

  7. The reports shall be signed and filed chronologically.

Though the records should be as brief as possible, the Inspector must not fail to include pertinent information for the sake of making the records brief. If necessary to completely document an occurrence, the Inspector should include photographs and/or videotape if available. Copies of these records shall be made available to the CM and or PM upon request.

RELATED PROCEDURES

LINKS /ATTACHMENTS

Links

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Attachments

17.5-1 Construction Inspector’s Daily Job Report (BCA-328)
17.5-2 Project General Log (BCA-M152)