14.1 Receipt and Opening of Bids

Revised on 03-11-2025

Comments

Thank you, your comment has been submitted.

CAPTCHA

PURPOSE

This procedure describes the guidelines for receiving and opening construction Bids for advertised projects in the Department of Public Works.

REFERENCES

N/A

RESPONSIBILITIES

  • Project Award and Control Division (PAC): PAC is responsible for scheduling the Bid Opening dates. After the Board receives Bids, the Bid information is entered into a database and is posted on the Bureau's website for use by all interested parties. PAC maintains a detailed database with unit prices for all Bids received by the Board since 1994.

  • Board Executive Officer: The Board's Executive Officer opens and declares the Bids at the Board meetings. The Executive Officer’s staff prepares an official list of Bid results which is posted on the Department of Public Works, Bureau of Engineering website at https://apps.engineering.lacity.gov/bids/index.cfm. 

  • Bureau of Engineering Board Representative: The BOE Board Representative records the Bid results as they are opened and declared by the Board Secretary. The Board Representative reports the results to the Board Liaison. The Board Liaison then informs BOE of the Bid results in the Report to Management that is distributed Bureau wide.

  • Board Liaison: The Board Liaison is responsible for distributing the Reports to Management to BOE management. The Report to Management contains the Bid results for Bids received by the Board.

PROCEDURE

The Board of Public Works opens bids at their regularly scheduled meetings on Wednesdays at 10:00 a.m. local time unless the Board sets another date and time for receiving bids for the project. Contractors must submit their bids to the Board before 10:00 a.m. or the time set by the Board for that project. The Board uses a clock that is automatically synchronized with the National Atomic Clock in Colorado to ensure that Bids are received before the time set for the project. Bids that are received after the deadline are returned unopened to the Contractor. 

The bids are publicly opened and read into the record of the Board's meeting by the Board's Executive Officer or his staff. The BOE Board Representative records the Bids submitted by the contractors and reports the results to BOE’s Board Liaison. The Board Liaison transmits the bid information Bureau wide in the Report to Management and the information is then entered into a database and posted on the Bureau's website.

RELATED PROCEDURES

LINKs / ATTACHMENTS

Links

Attachments

N/A