PURPOSE
The purpose of this procedure is to define and detail the Plan Clarification (PC) process. PCs are documents prepared by the Project Engineer (PE) or Construction Manager (CM) for issuance to the Contractor to clarify the plans and specifications. PCs are different from RFIs in that RFIs are generated by the Contractor, while PCs are generated by the Construction Management Team. The PC is not to be used to change scope or specifications, only for clarifications. The CM will review all PCs for concurrence with the plans and specifications.
REFERENCES
N/A
RESPONSIBILITIES
Project Engineer (PE): The PE is responsible for proper handling and resolution of questions and issues requiring clarification of plans and specifications. The PE initiates and processes, as required, the PC to address these clarification issues. If necessary, the PE obtains assistance from the technical support staff.
Construction Manager (CM): The CM is responsible for reviewing, signing and transmitting all PCs to the Contractor. In some cases, the CM may also generate the PCs.
PROCEDURE
PC’s are generated for two reasons: (1) to resolve in-house clarification questions or issues, or (2) in response to an RFI generated by the Contractor. The chronological sequence for processing PCs is as follows:
The CM reviews the clarification request or RFI, generates any required comments, and forwards to the PE for processing
The PE reviews the clarification request and any comments from the CM and processes as follows:
Prepares the required PC Form (Attachment 16.3-1)
If the PC impacts another contract, the PE notes on the PC that the PM is to be copied as well as the CM if the other contract is in construction
Submits comments to CM
The CM processes as follows:
Enters the PC under Module 8.8 “Plan Clarifications” on e2020
Incorporate comments received from PE under Description
Identify Cost Impact to the City
Sign the PC and cc the following:
Contractor 1 PC Originator 1 Lead Inspector 1 Owner/Client Liaison 1 CM/PE 1
Comments