PURPOSE
Final Inspection and the issuance of a Statement of Completion certify that a project has been satisfactorily completed in accordance with the plans and specifications and all authorized field changes. The purpose of this procedure is to document the process and responsibilities for a Bureau of Contract Administration Final Inspection.
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RESPONSIBILITIES
Contractor: The Contractor is responsible for notifying the Lead Inspector in writing when the contract work is complete and requesting a final inspection of the contract work items.
Bureau of Contract Administration (BCA): BCA’s Final Inspector is responsible for conducting the Final Inspection; issuing a Final Inspection Correction List, if necessary; verifying that the required corrections have been performed; and issuing a Statement of Completion, once all work has been accepted. The Lead Inspector (LI) is responsible to ensure that all deficiencies noted by the Final Inspector are corrected prior to the issuance of the Statement of Completion and processing of the final payment.
Construction Manager (CM): The CM attends the final inspection, assists the LI in ensuring that all deficiencies noted by the Final Inspector are corrected by the Contractor and, if necessary, issues a deductive change order for all defective work not completed by the Contractor. If any of the deficiencies are caused by design problems, the CM must arrange for the prompt issuance of the required change orders to correct the deficiencies.
PROCEDURE
Following is a description of the major steps required to obtain Final Inspection and a Statement of Completion depicted in the attached flowchart (Attachment 22.3-1). When all work has been completed for the project, the Contractor shall notify the LI in writing and request a Final Inspection. The Final Inspection is conducted by the designated Final Inspector, and attended by the Contractor, major Subcontractors, Owner representatives, LI and the CM.
After inspection, the Final Inspector issues the Final Inspection Correction List (also known as the Final Punch List), if required. The LI and CM should encourage the Contractor to diligently correct all items on the Final Inspection Correction List. The Correction List work will be re-inspected by the LI as work is corrected. If necessary, a deductive change order (see Chapter 20) will be issued for one and one-half times the value of any Correction List items remaining to be corrected to attain completion and allow the issuance of a Statement of Completion (Attachment 22.3-2). The CM should be aware, however, that the corrections must be done (i.e. by General Services Department, Bureau of Street Services, or Bureau of Sanitation forces or by another Contractor) if this option is used.
BCA issues a Statement of Completion acknowledging completion of all contract field work. Procedurally, the Statement of Completion is issued when the Contractor has corrected all field items on the Final Inspection Correction List. The Statement of Completion establishes the following:
Final Field Acceptance of the project
The start date to have the Contractor receive withheld retention (less disputed funds) within 60 days of Final Field Acceptance
The start date of the Contractor’s material and workmanship warranty/guarantee for the total project
The start date of any equipment or material warranties for which the “warranty clock” had not started
The latest date that Liquidated Damages for late completion cease to accrue
With the Statement of Completion, the project can proceed to project closeout (see Chapter 25). Final Acceptance of the project by the Board of Public Works may or may not occur at the same time as release of retention to the Contractor, but will occur as soon as possible following Final Field Acceptance.
RELATED PROCEDURES
LINKS / ATTACHMENTS
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