Chapter 1 - Overview of Project Delivery
- 1.1 Introduction
- 1.2 Phases of a Project
- 1.3 Project Delivery Flowchart
- 1.4 Program Master Schedules
- 1.5 Program Oversight Committee
- 1.6 Community and Neighborhood Council Involvement
- 1.7 Client Satisfaction
Chapter 2 - Project Delivery Methods
- 2.1 Introduction
- 2.2 Design/Bid/Build
- 2.3 Design/Build
- 2.4 Construction by City Forces
Chapter 3 - Initiating a Project
- 3.1 An Overview of Project Initiation
- 3.2 Opening a Work Order
- 3.3 Obtaining Funding
- 3.4 Defining Scope
- 3.5 Selecting the Project Team
- 3.6 Establishing a Memorandum of Understanding (MOU)
- 3.7 Project Estimating
Chapter 4 - Change Control
- 4.1 Control and Variance Analysis
- 4.2 Risk Assessment and Risk Management
- 4.3 Managing Scope Creep
Chapter 5 - Reporting Progress
- 5.1 Uniform Project Reporting System
- 5.2 Progress Reports
- 5.3 Progress Meetings
- 5.4 Public Information
- 5.5 Use of City and BOE Websites
Chapter 6 - Using Consultants
- 6.1 When to Use a Consultant
- 6.2 Pre-Qualified On-Call or Project Specific Contract - Which to Use?
- 6.3 Cost-Reimbursement or Lump Sum Contract - Which to Use?
- 6.4 Procurement Process
- 6.5 Contract Negotiations
- 6.6 Standard Contract Requirements
- 6.7 Contract Execution
- 6.8 Managing Consultant Performance
- 6.9 Paying for the Work - WBS and MBE/WBE and BIP Utilization
- 6.10 Amending the Contract
- 6.11 Consultant Performance Evaluations
- 6.12 Closing the Contract
- 6.13 Using the Pre-Qualified On-Call Consultants Lists
Chapter 7 - Pre-Design
- 7.1 Formulation Phase and Analysis of Alternatives
- 7.2 Identifying Property Needs
- 7.3 Identifying Geotechnical Restraints
- 7.4 Preliminary Environmental Review
- 7.5 Preparing the Pre-Design Report
- 7.6 Approval of the Pre-Design Report
Chapter 8 - Design Phase
- 8.1 Plan Development Process
- 8.1.1 Design Development for Public Buildings
- 8.1.2 Design Development for Recreational Facilities
- 8.1.3 Design Development for Street and Bridge Projects
- 8.1.4 Design Development for Sewer and Storm Drain Projects
- 8.1.5 Design Development for Air/Water Quality and Wastewater Treatment Projects
- 8.2 Technical Specifications
- 8.3 Site Surveying
- 8.4 Geotechnical Report
- 8.5 Utility Coordination
- 8.6 Property Acquisition and Right of Entry
- 8.7 Outsourced Design Services
- 8.8 Typical Plan Set Requirements
- 8.9 CADD Standards
- 8.10 Traffic Planning
- 8.11 Bidding Approaches
Chapter 9 - QA/QC During Design
- 9.1 Introduction and Definitions
- 9.2 Developing the QA/QC Plan
- 9.3 Design Reviews
- 9.4 Construction Review
- 9.5 Operability and Maintainability Review
Chapter 10 - Project Specifications and Bid Proposal
- 10.1 Master Specifications Concept
- 10.2 Bid Proposal
- 10.3 General Conditions
- 10.4 General Requirements
- 10.5 Technical Specifications
- 10.6 The Greenbook
Chapter 11 - Permits and Approvals
- 11.1 Introduction
- 11.2 Environmental Clearance
- 11.3 Plan Check Review and Permits from City Agencies
- 11.4 Cultural Affairs Approval
- 11.5 “1% for Arts” Program
- 11.6 Regulatory Agency Approvals
- 11.7 Approval to Advertise from Granting Agencies
Chapter 12 - Preparing the Bid Package
- 12.1 Obtaining the Required Signatures
- 12.2 Reviewing the Bid Documents
- 12.3 Assembling the Bid Package
Chapter 13 - Advertising a Project for Bids
- 13.1 Obtaining Board Approval to Advertise for Bids
- 13.2 Advertising for Bids
- 13.3 Bid Package Distribution and Control
- 13.4 Pre-Bid Meeting and Job Walk
- 13.5 Responding to Inquiries and Issuing Addend
Chapter 14 - Awarding the Construction Contract
- 14.1 Receipt and Opening of Bids
- 14.2 Evaluating Bids
- 14.3 Contract Compliance Review
- 14.4 Award by the Board of Public Works
- 14.5 Processing Bonds and Insurance
- 14.6 Escrow of Bid Documents
- 14.7 Issuing the Notice to Proceed
Chapter 15 - The Bureau's Approach to Construction Management
- 15.1 Construction Management Team
- 15.2 Partnering
Chapter 16 - Construction Management Procedures
- 16.1 Shop Drawings
- 16.2 Request for Information
- 16.3 Plan Clarification
- 16.4 Substitution and “Or Equal” Proposals
- 16.5 Construction Document Control
- 16.6 Meetings
- 16.7 Meeting Minutes
Chapter 17 - Inspection Procedures
- 17.1 General
- 17.2 Pre-Construction Inspections
- 17.3 Inspection Staffing
- 17.4 Inspection Documentation
- 17.5 Inspection Reports
- 17.6 Notices of Non-Compliance and Work Stoppage
- 17.7 Job Memorandum
- 17.8 Jobsite Interference
- 17.9 Construction Photographs
- 17.10 Shop Inspections
- 17.11 Inspection by the Department of Building and Safety
- 17.12 Materials Testing
- 17.13 Construction Surveying
- 17.14 Jobsite Safety
- 17.15 Subcontractors
Chapter 18 - Construction Schedule Control
- 18.1 Types of Schedules
- 18.2 Obtaining an Approved Schedule
- 18.3 Monthly Schedule Updates
- 18.4 Analyzing Delays/Granting Time Extensions
- 18.5 Assessing Liquidated Damage
Chapter 19 - Construction Cost Control
- 19.1 Purpose and Principles
- 19.2 Progress Payment Procedures
- 19.3 Retention and Withholding
Chapter 20 - Construction Change Orders
- 20.1 Introduction
- 20.2 Initiating Change Orders
- 20.3 Processing Preliminary Change Orders
- 20.4 Finalizing Change Orders
- 20.5 Allowance Orders
Chapter 21 - Avoiding and Mitigating Construction Disputes and Claims
- 21.1 Request for Equitable Adjustment - Prevention
Chapter 22 - Construction Completion
- 22.1 Partial Final Inspection and Partial Acceptance
- 22.2 Sign-Off by the Department of Building and Safety
- 22.3 Final Inspection by BCA
Chapter 23 - Emergency & Specialty Construction Contracts
- 23.1 Emergency Contracts
- 23.2 Pre-Authorized Emergency Contracts
- 23.3 Specialty Construction Contracts
Chapter 24 - Facility Startup
- 24.1 Overview of Facility Startup
- 24.2 Equipment Installation and Testing
- 24.3 Equipment & Facility Performance Testing
- 24.4 Operations and Maintenance (O&M) Manuals
- 24.5 Operations and Maintenance Training
- 24.6 Warranties & Guaranties
- 24.7 Spare Parts
Chapter 25 - Project Closeout
- 25.1 Closeout Flowcharts & Checklists
- 25.2 Record Drawings & As-Built Plans
- 25.3 Final Retention Release
- 25.4 Monumentation Survey
- 25.5 Project Performance Report
- 25.6 Contractor Performance Evaluation Report
- 25.7 Acceptance Board Report
- 25.8 Closing the Work Order

17.6 Notices of Non-Compliance and Work Stoppage

Revised on 03-04-2025

PURPOSE

A Notice of Non-Compliance is issued to the Contractor when the work is not performed in accordance with the project plans, specifications, safety regulations, the Contractor's Injury and Illness Prevention Plan, legal requirements, and/or other codes as required. The purpose of the Notice of Non-Compliance is to inform the Contractor that the subject Work has not been acceptably completed and payment may not be made for this Work until corrections, acceptable to the Inspector, have been made. In the event the Contractor fails to perform work in a manner consistent with the plans, specifications, or other provisions of the contract, the Principal Inspector (PI) is authorized to suspend all work on the project until such time as corrections have been made. The purpose of this procedure is to document the roles and responsibilities for this process.

REFERENCES

N/A

RESPONSIBILITIES

Lead Inspector (LI): The LI is authorized to issue to the Contractor, notices of non-compliance with plans, specifications, safety regulations and/or legal requirements of the project, and should immediately inform the PI of any Notice of Non-Compliance issued which may affect the progress of the work. The LI may stop work on any portion of the job any time a safety condition exists that would place the workers, City personnel, or the public in imminent danger. The LI may also order a work stoppage whenever significant, unforeseen, or changed conditions arise until such time as the LI can confer with the CM on a course of action.
Principal Inspector (PI): The PI is authorized to stop all work on the project if the Contractor fails to perform in a manner consistent with the plans, specifications, or other provisions of the contract.
Contractor: The Contractor, upon receipt of the notice, shall immediately address and/or correct the item(s) listed in the Notice of Non-Compliance. Failure to immediately address and/or take corrective action may result in withholding payment for the work in question and may result in stoppage of further work until such time at the Notice of Non-Compliance is resolved.
Construction Manager (CM): The CM, upon receipt of a copy of the Notice of Non-Compliance, shall immediately confer with the LI and the Contractor to jointly try to resolve the non-compliance issue. The CM may request that work be stopped where unforeseen conditions, changed conditions, or a requested change to the original plans or specifications may result in a change to the affected work.

PROCEDURE

The Notice of Non-Compliance is written by the LI using the appropriate form (Attachment 17.6-1) and distributed as follows:

Contractor at the jobsite	Original
LI	1
CM	1
Bureau of Contract Administration’s Main Office	1
Contractor’s Home Office	1

The Notice of Non-Compliance is then added to the list of Active Notices of Non-Compliance (Attachment 17.6-2). All active notices should be discussed at the Weekly Construction Progress Meetings and recorded in the meeting minutes.

Payment should be withheld for work not acceptably completed as noted on the Notice of Non-Compliance and for all work performed subsequent to the work listed in the Notice. Only the LI, PI, or Bureau of Contract Administration’s (BCA) Division Manager may resolve a Notice of Non-Compliance.

The CM may issue a plan clarification regarding the disputed work as a means of resolution or issue a deduct change order specifying a change in the project plans or specifications which will allow the disputed work in the Notice of Non-Compliance to be accepted. If either of these procedures is chosen as a means of resolving the Notice of Non-Compliance, the LI shall write a Job Memorandum stating that the Notice(s) of Non-Compliance has been resolved to the satisfaction of the City. Payment shall continue to be held until the Job Memorandum is issued stating the non-compliance is resolved.

RELATED PROCEDURES

Procedure 17.7 – Job Memorandum

LINKS / ATTACHMENTS

Attachments

17.6-1 Notice of Non-Compliance Form

17.6-2 Active Notices of Non-Compliance Form